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Chief Financial Officer

Westbrook, Maine
Hybrid | Full-Time | Executive

About the Job
Pemberton & Associates is excited to be retained by Woodfords Family Services to find their next Chief Financial Officer. Established in 1967, Woodfords has grown to become a recognized industry leader in Maine through the dedication and passion of the leadership team, board, and staff. “For over 55 years, Woodfords Family Services has been committed to the support and inclusion of people with special needs and their families in Maine communities.”

The outgoing CFO is retiring after a highly successful and impactful career with the organization. This role would oversee a talented and tenured finance team. Woodfords has remote/hybrid work capabilities, however, much of the leadership team is primarily on-site in the Westbrook based office. This is a unique opportunity to contribute to a successful non-profit providing critical support and services to many Mainers and their families.

Below is the job description. The role offers a very competitive base compensation and benefit package. Should this be of interest to you, contact Cate Rafferty at cmr@pembertonhr.com for more information or to apply. Pemberton and Associates is a second-generation, family-owned executive search firm, with over 30 years of experience working with clients in Maine and throughout New England.

Summary Description:
The CFO is responsible for managing the financial operations of the organization, ensuring the organization’s financial health and sustainability. This role will oversee all financial reporting, budgeting, forecasting, financial analysis, and compliance requirements. The CFO will work closely with the Executive Director and Board of Trustees to develop and implement financial strategies that support the organization’s mission and goals.

Minimum Qualifications:

  • Bachelor’s degree in Accounting, Finance, or related field; MBA or CPA preferred
  • At least 10 years of progressively responsible experience in financial management, with at least 5 years in a not for profit setting
  • Proven track record of successful financial management, including experience developing and implementing financial strategies, managing budgets, and overseeing financial reporting and compliance
  • Excellent analytical, problem-solving, and decision-making skills
  • Strong communication and interpersonal skills, with the ability to communicate financial information to non-financial stakeholders
  • Passion for the mission and work of the organization
  • Passionate interest in mentoring others and working as a team

Essential Job Functions:
Financial Management

  • Supervise the Director of Finance in their role in meeting the agency’s routine financial services
  • Develop and implement financial strategies that support the organization’s mission and goals
  • Oversee cash flow management
  • Manage and oversee all financial operations, including banking, accounting, budgeting, forecasting, cost reporting, and financial analysis
  • Ensure the accuracy and completeness of financial records, including the general ledger, accounts payable and receivable, payroll, and other financial systems
  • Prepare and present financial reports to the Executive Director and Board of Trustees, providing analysis and recommendations as needed
  • Manage relationships with external partners, including banks, auditors, regulators, and other financial service providers

Legal Affairs, Grants and Contract Management

  • Coordinate matters with legal counsel, including contracts, intellectual property, grant agreements, and other matters as appropriate
  • Create and sustain productive vendor, banking and contractual relationships and serve as primary liaison with related third parties
  • Evaluate and oversee risk management and commercial insurance policies
  • Maintain an exceptional knowledge of the MaineCare Reimbursement Manual, especially in areas that Woodfords provides services
  • Communicate to state agencies and other stakeholders the financial needs of the agency to maintain proper program support. This can be accomplished through legislative testimony, rate setting, grant support and/or fundraising
  • Create RFPs for the agency’s professional brokerage services such as, external audit, investments, Insurance, and benefits and banking

Budgeting and Forecasting

  • Develop and oversee the annual budgeting process, working closely with program directors and other stakeholders to develop realistic and achievable budgets
  • Monitor actual performance against budget and provide regular updates and analysis to the Executive Director and Board of Trustees
  • Develop and maintain financial forecasting models that support long-term financial planning and decision making

Strategic Planning and Leadership

  • Work closely with the Executive Director and senior leaders to develop and implement strategic plans and goals that support the organization’s mission and vision
  • Lead the Board Finance Committee, collaborating with other committee members to provide strategic financial guidance and support to the organization
  • Provide leadership and mentorship to the finance team, fostering a culture of continuous improvement and professional development
  • Collaborate with other senior leaders to develop and implement strategies that support the organization’s mission and goals

Board Relations and Reporting

  • Report on the financial performance of the organization to the Board of Trustees, including regular updates on budget performance, forecasts, and financial risks and opportunities
  • Collaborate with the Executive Director and Board of Trustees to develop and implement financial policies and procedures that align with the organization’s values and strategic goals
  • Represent the organization at internal and external events and meetings, providing financial guidance and support as needed

Tax Filing and Compliance

  • Oversee all tax filings and compliance requirements, ensuring that the organization is in compliance with all relevant laws and regulations
  • Approve all quarterly and annual reports provided to the IRS, DOL, MDOL and DHHS. Examples are 941s, W2s, 1099s, 990s, and MAAP.
  • Manage relationships with external auditors and other financial service providers to ensure compliance with all reporting and regulatory requirements
  • Maintain the agencies pension plan, and act as the plan administrator
  • Maintain the position as the agencies Representative Payee for consumers in need of this service

General Responsibilities

  • Support the Executive Director in the day to day activities of the agency and serve as a member of the Senior Executive Team
  • Develop and implement essential fiscal policies that will insure the effective management of agency funds
  • Participate in statewide organizations such as MACSP and the Alliance
  • Oversee and comply with all rules and regulations as set forth in the employee handbook and fiscal handbook
  • Seek professional growth through attendance at workshops, seminars, conferences and/or advanced course work

Should this be of interest to you, contact Cate Rafferty at cmr@pembertonhr.com for more information or to apply.